Posts Tagged ‘Office Organization’

Office Space Options: Virtual Office Services

June 24th, 2017

The following is the fifth in our series focusing on providing information on the various types of office space available, from business parks to hot desking and project space, business incubators, conventional office accommodation, managed offices to shared co-working options.

For a business in need a prestigious office address and presence without an office lease, virtual office options are a great solution.

What is a Virtual Office?
A virtual office is a most effective solution to the dilemma faced by small businesses and entrepreneurs. Virtual offices provide an address, usually in a recognized business district, and other amenities that allow users to maintain a professional image without having to maintain a high cost conventional office space.

Why have a Virtual Office?
A virtual office allows work from home entrepreneurs more economic efficiency. Having a virtual office helps retain the image of a traditional business, with a professional office address, without the expense of renting an office in the business district. Virtual office users have the benefit of being able to flexibly match expenses with incomes increasing or decreasing the services as their revenue fluctuates.

Virtual offices can help reduce overhead while maintaining a high level of professionalism. They provide you with both communication services and physical space services, based on your need and determined by you.

What is included?
Generally, a virtual provider offers a business address and mail handling services, at the least. At the most, programs will include physical offices, dedicated phone lines with receptionist service, and meeting spaces. Virtual office services offer a variety of packages that include some or all of these amenities. Some services allow you to customize a package to suit your particular needs. Read the rest of this entry »

Company Relocation Guide

April 13th, 2015


When a company decides to relocate to a new location, whether they are an SME or a corporate giant, the relocation project can be complex. Whether a business relocates in-state, across the country or internationally, it requires a team of planners with diverse skills and experience to accomplish a smooth, seamless relocation process.

In addition to the actual relocation planners involved, there are often additional teams of assistants that are required. These include:

  • Personnel and human resources experts and recruiters
  • Corporate legal advisers
  • Real estate managers and supervisors
  • Tax and/or CPA specialists
  • Environmental consultants

These are a few of the teams needed to accomplish relocation with minimal disruption.

The size of a company will relate to the size of the relocation project and amount of planning. There is much less involved in relocating a law firm comprised of a half dozen employees than a research laboratory with two dozen research personnel and administrative associates.

Small to moderately sized offices are generally easier to relocate than manufacturing and retail facilities with several detached buildings in the facility’s complex. Read the rest of this entry »

The Dangers of Sitting for Long Periods of Time at Work

September 19th, 2014

Who would have thought that the simple act of sitting could be so dangerous to a person’s health? But more and more medical researchers are releasing information indicating that sitting for long periods of time can cause a variety of physical ailments. Since many Americans sit for hours a day at their jobs, this kind of information can be both enlightening and frightening. There is a lot to be said for getting up out of your chair and stretching every once in a while.

Organ Troubles 

When you sit for hours and hours, your blood flow slows and creates problems for several of your internal organs. Since the blood is not flowing, that means that fats can accumulate in your arteries and lead to issues such as high blood pressure and heart disease. When your muscles are idle from sitting, they tend to ignore the insulin being created by your pancreas. This causes the pancreas to keep pumping out insulin and, over time, can lead to diabetes.

Muscle Atrophy and Distortion

As you would expect, the muscles in your back, legs, and abdomen suffer when you sit for hours and hours. But what you probably did not know is that your hip and thigh muscles are also getting soft and that creates problems for your hip joints. Your glutes also get soft and that can put extra strain on your spine. Read the rest of this entry »

Tips and advice for Energy Saving in the Office

August 6th, 2009

There many ways that we can save energy in the workplace, saving both the environment and the office budget. Businesses can help by purchasing energy efficient equipment, cutting down on waste and unnecessary energy usage.

Energy Star is a joint program of the U.S. Department of Energy and the U.S. Environmental Protection Agency and promotes energy efficient products and practices, offering advice and guidelines to help reduce energy wastage.

  • When leaving the office be sure to turn off your computers, monitors, photocopiers and printers.
  • Using a laptop computer uses ninety percent less energy than a desktop computer, the same is true for using an ink jet printer rather than a laser printer.

Office Team Building

May 15th, 2009

Working as a team is essential to the overall success of you businesses and developing an effective teamwork structure within your organization takes understanding and experience. Belonging to a team and contributing to the ‘whole’ produces far greater results than everyone going it alone and will improve motivation and communication. Each individual has a particular job within group, but you are all striving for the same goals and the same overall objectives, so being able to see the bigger picture is very important.

Read the rest of this entry »

Planning your 9 to 5 Day

April 10th, 2009

The best way to get the most out of your working day is to plan ahead, schedule tasks and organize your time efficiently. Prioritizing your workload so you get the most important jobs finished first is essential, no matter what your position in the company.

Here are some tips to help you manage your time effectively:

Read the rest of this entry »

Dirty desks can damage your health!

March 4th, 2009

Just because your desk is tidy doesn’t mean it isn’t a health risk, it’s the germs and microorganisms we can’t see with the naked eye that are getting us sick. A study has found that computer keyboards can contain 400 times more bacteria than your average toilet seat, just think about that while you’re typing away! Eating lunch at your desks is a no no, as it spreads particles perfect for bacteria to feast on. And women’s desks are often worse than men’s, as they apply cosmetics at their desks.

Read the rest of this entry »

Moving to New Offices

February 10th, 2009

Moving to New Offices

Moving your company to a new office is an exciting time, but it can also be a very hectic time as well. A new office means that the company is growing and you need to find more space to accommodate the growth. However the logistics involved in moving an entire company to a new office can be intimidating.

The best way to handle an office move is to plan ahead and consider bringing in some professionals. If you are going to take the do it yourself approach, then there are several considerations you need to make as you plan this milestone moment for your organization.

Put Together a Planning Committee

You need to create a moving committee made up of one person from each part of the company, or each department. When you have one person from each department, you will have the broad range of input you need to plan a proper move. Read the rest of this entry »

Finding the perfect location for your business

January 29th, 2009

The mantra location, location, location is as true today as it ever was. Where your offices premises are can make or break your business. You need to research this very carefully, compile pros and cons and get it right first time. It’s no point moving into offices with low overheads in an out of the way area only to find that your clients or business partners can’t find you. In this case a penny saved is not a penny earned.

Read the rest of this entry »

Finding the right commercial cleaning service for your office

January 13th, 2009

If you are renting fully serviced office space, then janitorial services should be included in the price. For companies who rent or own offices without an all inclusive cleaning service, you will need to arrange this yourselves with an outside commercial cleaning company. Read the rest of this entry »